View Our Website View All Jobs

Office Manager/HR Coordinator

Office Manager/HR Coordinator
Member of Administrative Team

Directed by: EVP, Operations

Reports to: EVP, Operations

The Office Manager/HR Coordinator has primary responsibilities for the management of day-to-day office operations, including human resources, internal employee training, and the office IT systems to provide the best experience for the employees.

Salary range:  $55,000 to $75,000, based on experience

Primary Responsibilities

  • Oversee day-to-day office operations and management.
  • Administer human resources functions, including payroll and benefits.
  • Provide day-to-day management of the company’s IT systems

Detailed Responsibilities

Oversee day-to-day office operations and management.

  • Manage and direct the Office Assistant, assigning daily office functions, as needed.
  • Manage inventory and approve administrative purchases within the budget plan.
  • Research best prices and negotiates service agreements with office vendors.
  • Establish and oversee administrative, operational and accounting records procedures.
  • Authorize service/repair calls to maintain workplace comfort and safety.
  • Ensure a clean, healthy and safe office environment.
  • Make decisions based on established guidelines and company values.
  • Maintain the company WIKI with updated and relevant company information.

Administer the company’s human resources function.

  • Manage company relationship with third party human resources vendor.
  • Process bi-weekly payroll and 401(k) contribution processing.
    • Communicate payroll changes to payroll vendor.
    • Review payroll for accuracy.
    • Answer employee payroll questions.
  • Coordinate full cycle recruiting and hiring processes, including placing ads, scheduling interviews and candidate testing, preparing offer letters and submitting new hire paperwork to our payroll vendor on a timely basis.
  • Oversee onboarding process, working with the hiring manager to schedule training and first week orientation meetings.
  • Conduct 45-day new hire check-in interviews.
  • Coordinate termination paperwork and checklist with manager.
  • Manage internship program.
  • Research employee benefit options, as needed.
  • Update employee manual and ensure most recent addition is available on the company WIKI.
  • Maintain personnel files for accuracy and compliance.

Provide day-to-day management of the company’s IT systems

  • Manage communications and assignments with company’s outsourced IT vendor.
  • Manage relations (working with and through IT vendor) with outside IT.
  • Research and evaluate new equipment and software before purchasing
  • Coordinate purchase and set up of new equipment
  • Continue to train/work with new business team to use the CRM and produce/design reports as needed to help with new business needs.

Qualifications

This is a full-time position on the administrative team. The individual we seek will have the following experience and capabilities:

  • Bachelor’s degree in human resources management, business administration or equivalent
  • Minimum five years of administrative/office management experience.
  • Minimum of three years experience in all facets of human resources, including but not limited to, recruitment, benefits administration, performance management, payroll, employee engagement, compensation, training, and compliance
  • Must have perseverance and strong work ethic
  • Must have a positive, “can-do” attitude and be able to work with many different types of people at different levels
  • Superb organizational skills, ability to work under tight deadlines and ability to handle and prioritize multiple tasks
  • Demonstrated proficiency in the use of Microsoft Excel
  • Experience with office moves is helpful but not necessary
  • Excellent written and verbal communication skills
  • Utmost discretion, judgment and professionalism
  • Ability to pass a comprehensive background check 

To apply, please provide:

  • A detailed letter explaining why you are interested in the position
  • Your resume
  • Your recent salary history and salary requirements

No phone calls, please.

Love & Company is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Read More

Apply for this position

Required*
Apply with Indeed
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

150