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Office Manager/HR Coordinator

Office Manager/HR Coordinator
Member of Administrative Team

Directed by: EVP, Operations

Reports to: EVP, Operations

The Office Manager/HR Coordinator has primary responsibilities for the management of day-to-day office operations, including human resources, internal employee training, and the office IT systems to provide the best experience for the employees.

Salary range:  $55,000 to $75,000, based on experience

Primary Responsibilities

  • Oversee day-to-day office operations and management.
  • Administer human resources functions, including payroll and benefits.
  • Provide day-to-day management of the company’s IT systems

Detailed Responsibilities

Oversee day-to-day office operations and management.

  • Manage and direct the Office Assistant, assigning daily office functions, as needed.
  • Manage inventory and approve administrative purchases within the budget plan.
  • Research best prices and negotiates service agreements with office vendors.
  • Establish and oversee administrative, operational and accounting records procedures.
  • Authorize service/repair calls to maintain workplace comfort and safety.
  • Ensure a clean, healthy and safe office environment.
  • Make decisions based on established guidelines and company values.
  • Maintain the company WIKI with updated and relevant company information.

Administer the company’s human resources function.

  • Manage company relationship with third party human resources vendor.
  • Process bi-weekly payroll and 401(k) contribution processing.
    • Communicate payroll changes to payroll vendor.
    • Review payroll for accuracy.
    • Answer employee payroll questions.
  • Coordinate full cycle recruiting and hiring processes, including placing ads, scheduling interviews and candidate testing, preparing offer letters and submitting new hire paperwork to our payroll vendor on a timely basis.
  • Oversee onboarding process, working with the hiring manager to schedule training and first week orientation meetings.
  • Conduct 45-day new hire check-in interviews.
  • Coordinate termination paperwork and checklist with manager.
  • Manage internship program.
  • Research employee benefit options, as needed.
  • Update employee manual and ensure most recent addition is available on the company WIKI.
  • Maintain personnel files for accuracy and compliance.

Provide day-to-day management of the company’s IT systems

  • Manage communications and assignments with company’s outsourced IT vendor.
  • Manage relations (working with and through IT vendor) with outside IT.
  • Research and evaluate new equipment and software before purchasing
  • Coordinate purchase and set up of new equipment
  • Continue to train/work with new business team to use the CRM and produce/design reports as needed to help with new business needs.


This is a full-time position on the administrative team. The individual we seek will have the following experience and capabilities:

  • Bachelor’s degree in human resources management, business administration or equivalent
  • Minimum five years of administrative/office management experience.
  • Minimum of three years experience in all facets of human resources, including but not limited to, recruitment, benefits administration, performance management, payroll, employee engagement, compensation, training, and compliance
  • Must have perseverance and strong work ethic
  • Must have a positive, “can-do” attitude and be able to work with many different types of people at different levels
  • Superb organizational skills, ability to work under tight deadlines and ability to handle and prioritize multiple tasks
  • Demonstrated proficiency in the use of Microsoft Excel
  • Experience with office moves is helpful but not necessary
  • Excellent written and verbal communication skills
  • Utmost discretion, judgment and professionalism
  • Ability to pass a comprehensive background check 

To apply, please provide:

  • A detailed letter explaining why you are interested in the position
  • Your resume
  • Your recent salary history and salary requirements

No phone calls, please.

Love & Company is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

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